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PROMOTER CHECKLIST:

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(Sample) Amateur Promotion 8 week checklist

6-8 weeks

· Match Making
· Print Tickets
· Method to track ticket sales
· Get commitment from referees
· Flyers, Ads, Social media, Websites
· Get commitment from ring doctor
· Budget

4-6 weeks

· Get commitment from announcer
· Reserve chairs
· Reserve hotel rooms
· Order trophies & medals

3-4 weeks

· Reserve P.A., music & microphone
· Print or copy score cards & set aside
· Print or copy pre-fight physical papers & set aside
· Print or copy waivers & set aside
· Print rules & set aside
· Recruite the following jobs
– Judges – Kickboxing(3), MMA(3), Boxing (3), Sanda (3)
– Scorekeeper
– Timekeeper & Gong man
– Music coordinator & D.J.
– Light Coordinator
– Camera man (Video)
– Photographer
– Glovemen (2)
– Security (8)
– Ticket takers & hand stampers (2)
– Money handler (1)
– Concession sales (2)
– Setup crew
– Takedown crew
– Trophy & medal awarder

2-3 weeks

· Re-check all previous checklists & commitments
· Print chair # papers & set aside
· Set aside gloves, shin & knee pads, head gear, etc.
· Buy wrap tape, pre-wrap & gauze
· Send in insurance
· Get bleach, paper towels & latex gloves & set aside
· Get fire code clearance & post it
· Print & put up seating chart
· Set aside stop watches with score cards
· Repair & set up lighting
· Get plastic bags for ice
· Get corner towels & set aside

1-2 weeks

· Check all previous lists & commitments
· Print fighters itenerary
· Buy concessions: Drinks, food, T’s, DVD’s
· Prepare announcements for pre-fight & intermission to boost sales & script announcer

2 days-1week

· Check previous lists & commitments
· Clear out gym: mats, weights, bags etc.
· Make programs
· Set-up ring: Skirt, tighten ropes & canvas
· Put stools & buckets in ring corners
· Set-up video platform & cameras & Tapes
· Set-up concessions
· Put up corner assignments
· Set out blood clean-up kit: gloves, paper towels etc.
· Meet with people to train jobs & duties

1 day before

· Check previous lists & commitments
· Set-up chairs
· Put #’s on chairs
· Make weigh in list & begin weigh ins
· Set out score cards, pens & pencils
· Set out trophies & medals
· Set up P.A., music & mike
· Check ring gong & set out stop watches
· Set out programs
· Get enough change & cash for till
· Set up ring doctors area and & put out pre-fight physicals & waivers
· Put corner towels in each corner

Day of event

· Weigh ins
· Get people in their jobs
· Provide itinerary to fighters

Fighters meeting

· Coordinate fighters intro & entrance
· Judges & refs meeting
· Meet with announcer
· Fighter physicals & waivers completed
· Distribute tape, prewrap & gauze
· Pay gas & food money
· Pay doctor
· Pay announcer
· Pay referees
· Reconcile cash and sales
· Take down chairs & clean up

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